Terms and Conditions

 
 

These terms apply to all Trackside Focus / The Photographic Adventure Company Ltd photography workshops, training and events. Although we have to have these terms and conditions for operational purposes, Trackside Focus / The Photographic Adventure Company Ltd will always strive to resolve any issues or disputes before, during or after a booking.

A. All terms stated in these terms and conditions are enforceable under UK and Scottish Law and the participant accepts they have read, understood and abide by all conditions stated below in our terms and conditions. Trackside Focus / The Photographic Adventure Company Ltd reserves the right to amend and update these Terms and Conditions at it’s sole discretion without prior notice.

B. Customer Booking:

  1. If you have made payment on the Trackside Focus website you have agreed that you have read and understood these terms and conditions and therefore entered into contract with The Photographic Adventure Company Ltd for the chosen booking.

  2. Once a booking is received in the form of any payment whether a deposit or full payment amount and Trackside Focus / The Photographic Adventure Company Ltd confirms the booking, the reservation is therefore made and therefore bound by the terms set out in this agreement.

  3. Where more than one person is attending the event all participants need to read and agree to these terms and conditions. By proceeding with your booking and payment, you agree that all participants in the booking have read, understood and agreed to these terms.

C. Fees and Payment for Workshops, Training and Events:

  • Deposits are refundable only at the discretion of Trackside Focus / The Photographic Adventure Company Ltd.

  • Full payment or any remaining balance of any workshop, training or event is due 56 days (8 weeks) prior to the start date unless specifically agreed, in writing, by Trackside Focus / The Photographic Adventure Company Ltd or stated elsewhere.

  • If the workshop, training or event is booked less than 56 days (8 weeks) in advance of the start date, then full payment will be payable at the time of booking, unless agreed otherwise in writing with Trackside Focus / The Photographic Adventure Company Ltd or specified elsewhere.

  • Any remaining balance not paid within 14 days of the workshop, training or event start date will be deemed as a cancellation and Trackside Focus / The Photographic Adventure Company Ltd will treat it as such and no refund will be due, unless specifically agreed with Trackside Focus / The Photographic Adventure Company Ltd. Trackside Focus / The Photographic Adventure Company Ltd reserves the right to re-sell your reserved place in this instance.

  • Trackside Focus / The Photographic Adventure Company Ltd reserves the right to increase and/or decrease the workshop, training or event costs at their own discretion. Trackside Focus / The Photographic Adventure Company will contact all booked clients to inform them of the decision.

  • Trackside Focus / The Photographic Adventure Company Ltd reserves the right to run sales on it’s products at any time. Sales can be amended, changed or cancelled at any time at the sole discretion of Trackside Focus / The Photographic Adventure Company Ltd.

D. Cancellations by you (the participant):

  • If you, the participant, cancel any workshop, training or event that you have booked with Trackside Focus / The Photographic Adventure Company Ltd, you must do so in writing. All cancellation notices must be received by email and will be effective from the date of the email.

  • If you cancel any booked workshop, training or event with more than 56 days (8 weeks) notice before the start date, your balance will not be payable, but you will forfeit your deposit, unless agreed otherwise with Trackside Focus / The Photographic Adventure Company Ltd. If you cancel your booking, having already paid the remaining balance, how much refund you are due will depend on the number of days prior to the workshop, training or event start date the cancellation notice was received.

    As a guideline:

    1. 56 to 31 days before the start date, cancellation fees are 50% of your balance.

    2. 30 days to 15 days before the start date, cancellation fees are 90% of your balance.

    3. 14 days or less before the start date, no refund will be given.

  • The option to transfer the remaining balance to another workshop, training or event is not possible, except if agreed on a case by case basis with Trackside Focus / The Photographic Adventure Company Ltd. An additional admin fee may apply.

  • If you, the participant, do not attend the workshop, training or event you have booked onto you will not be entitled to a transfer of booking(s) or a refund. Any transfer of booking and/or monies would be at the sole discretion of Trackside Focus / The Photographic Adventure Company Ltd and would be on a case by case basis.

E. Cancellations/Postponements by Trackside Focus / The Photographic Adventure Company Ltd (the provider):

  • Trackside Focus / The Photographic Adventure Company Ltd reserves the right to cancel or postpone any workshop, training or event if it deems it appropriate to do so. Some of the reason(s) for cancellation or postponement could be due to severe weather, strikes, unforeseen illness, public disruption, travel services disruption or any other unforeseen circumstance that prevents the workshop, training or event taking place on the planned date. In case of cancellation or postponement of this nature, alternative dates or a credit note will be offered.

  • If the minimum numbers are not booked to ensure the event is financially viable, Trackside Focus / The Photographic Adventure Company Ltd reserves the right to postpone and/or cancel at any time and transfer the booking to an alternative date of the participants choosing. The chosen workshop, training or event must be equal to or less than the initial booking by the participant.

  • Trackside Focus / The Photographic Adventure Company Ltd will not cancel any workshop, training or event less than 30 days prior to the start date.

  • Trackside Focus / The Photographic Adventure Company Ltd cannot accept liability for any expense incurred resulting from cancellation. It is the responsibility of the participant to take out appropriate travel insurance protection to cover themselves against any potential costs incurred by unforeseen cancellation or postponement.

F. Insurance & Protection:

  • It is the sole responsibility of you, the participant to take out appropriate travel insurance covering all personal belongings, theft, accidental damage, loss, injury, cancellation and any costs incurred resulting from any workshop, training or event with Trackside Focus / The Photographic Adventure Company Ltd.

  • All participants take part on any workshop, training or event at their own risk and Trackside Focus / The Photographic Adventure Company Ltd cannot accept any liability for loss or damage to themselves or their equipment.

  • It is a booking requirement that you, the participant accept the dangers involved in attending live motorsport events. Participants of Trackside Focus / The Photographic Adventure Company Ltd workshops, training or events should ensure that they have adequate insurance in place for the duration of the workshop, training or event that they will be attending and for the activities undertaken. The insurance should cover cancellation, medical and emergency expenses, personal accident, injury and death.

  • It is the sole responsibility of you, the participant, to ensure all photographic equipment owned by you is fully insured and that the insurance is suitable for the activities being undertaken.

  • It is a booking requirement that all participants agree to adhere to any rules and guidelines laid out by either the tutor running the workshop, training or event and/or by Trackside Focus / The Photographic Adventure Company Ltd. Any participant not adhering does so at their own risk and expense. Neither the tutor nor Trackside Focus / The Photographic Adventure Company Ltd shall be liable for any person not adhering to the guidelines set out by Trackside Focus / The Photographic Adventure Company Ltd.

  • It is a booking requirement that all participants fill out the pre-booking forms on the website at time of booking, followed by any further forms sent out by Trackside Focus / The Photographic Adventure Company Ltd prior to attending the tour or adventure you, the participant is booked on.

  • Trackside Focus / The Photographic Adventure Company Ltd is a company committed to customer satisfaction and consumer and financial protection. We are therefore pleased to announce that, at no extra cost to you, and in accordance with the current The Package Travel, Package Tours Regulations all passengers booking with The Photographic Adventure Company Ltd are fully insured for the initial deposit, and subsequently the balance of monies paid as detailed in your booking confirmation form. The policy will also include repatriation if required, arising from the cancellation or curtailment of your travel arrangements due to the insolvency of The Photographic Adventure Company Ltd.

    This Policy is issued by Evolution Insurance Company Limited which is registered in Gibraltar No. 88737 with a registered office at 5/5 Crutchett’s Ramp, Gibraltar, GX11 1AA.

    Evolution Insurance Company Limited is authorised and regulated by the Financial Services Commission in Gibraltar and authorised and subject to limited regulation by the Financial Conduct Authority (FCA) in the UK. Details about the extent of our authorisation and regulation by the FCA are available from us on request.

    In the unlikely event of Insolvency of The Photographic Adventure Company Ltd please follow the procedures below:

    Claims should be submitted in writing within 14 days of the Administration order or The Photographic Adventure Company Ltd being declared insolvent supported by documented evidence quantifying the value of the claim.

    Claims should be submitted to: Evolution Insurance Solutions Limited, 53A High Street, Saffron Walden, Essex, CB10 1AA or via email to claims@evo-insurance.com.

    Policy exclusions: This policy will not cover any monies paid back to you by your Travel Insurance or any losses which are recoverable under another insurance or bond (with the exception of Credit and Debit card).

    This policy will also not cover any loss sustained by Passenger(s) booked on a flight-inclusive package sold and commencing within the United Kingdom.

  • The Photographic Adventure Company Ltd also has public liability insurance in place, appropriate for it’s business operating as a Tour Operator.

G. Personal Health and Safety:

  • Whilst due care and diligence is taken by Trackside Focus / The Photographic Adventure Company Ltd to ensure the safety of all participants, it is the responsibility of all participants to ensure that they meet the fitness and health requirements before attending any workshop, training or event. The nature of the business involves visiting race circuits, often with access to a live pit lane and trackside locations. Trackside Focus / The Photographic Adventure Company Ltd cannot be held liable for any participant not abiding by the advice and guidelines set out. By completing a booking, you agree to follow all advice and guidelines set out by Trackside Focus / The Photographic Adventure Company Ltd. at all times.

  • It is the responsibility of the participant(s) to declare any medical conditions and any dietary requirements before attending the workshop, training or event. Failure to do so may result in your place being terminated with no refund due.

H. Itinerary:

  • Trackside Focus / The Photographic Adventure Company Ltd reserves the right to change and alter the itinerary for any workshop, training or event if it deems it necessary to do so, especially if in the interest of safety for participants. This may be for a number of reasons, including but not limited to the forecast/weather, the group numbers, the health/fitness of group members, circumstances beyond the control of Trackside Focus / The Photographic Adventure Company Ltd.

I. Minimum Age of Participant:

  • Any participant attending a workshop, training or event run by Trackside Focus / The Photographic Adventure Company Ltd must be aged 18 or over at the time of the workshop, training or event.

J. Accommodation, Meals, Travel and Additional Fees:

  • Each workshop, training or event page states what is included in your booking, such as hotels, meals, travel costs and any other chargeable items. It is the responsibility of the participant to ensure they have read and understood the likely additional costs in attending the workshop, training or event outside of the fees paid.

These terms and conditions may seem strict and formal however Trackside Focus / The Photographic Adventure Company Ltd works hard to ensure that all participants receive a safe and enjoyable experience at all times. Trackside Focus / The Photographic Adventure Company Ltd has very high standards of service and will endeavour to make sure that all participants are respected and treated fairly at all times. We will also aim to resolve any disputes directly with the participant. These terms and conditions are outlined for the benefit of everyone attending workshops, training or events run by Trackside Focus / The Photographic Adventure Company Ltd.